Welcome to www.energizedanceandfitness.co.uk

This website is operated by Energize Dance & Fitness (“We”), whose registered address is Burnley Boys & Girls Club, Barden Playing Fields,  Burnley, BB10 1JQ. We are committed to protecting and preserving the privacy of our visitors when visiting our site or communicating electronically with us.

This policy sets out how we process any personal data we collect from you or that you provide to us through our website. We confirm that we will keep your information secure and that we will comply fully with all applicable UK Data Protection legislation and regulations. Please read the following carefully to understand what happens to personal data that you choose to provide to us, or that we collect from you when you visit this site. By visiting www.energizedanceandfitness.co.uk (our website) you are accepting and consenting to the practices described in this policy.

We may collect, store and use the following kinds of personal information about individuals who visit and use our website:

You may supply us with information about you by filling in forms on our website or emailing us. This includes information you provide when you submit a contact/enquiry form. The information you give us may include your name, e-mail and any other data that you choose to supply.

We do not automatically collect any data about you other than what you may supply to us through a form or an email.

Our website does not use cookies.

We use the information in the following ways:

We will use this information to provide you with information and/or services that you request from us.

Any information you provide to us will either be emailed directly to us or may be stored on a secure server. We use a trusted third party website (formspree) to facilitate the collection of form data.

We do not rent, sell or share personal information about you with other people or non-affiliated companies.

We will use all reasonable efforts to ensure that your personal data is not disclosed to regional/national institutions and authorities, unless required by law or other regulations.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Our site may, from time to time, contain links to and from the third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

You have the right to ensure that your personal data is being processed lawfully (“Subject Access Right”). Your subject access right can be exercised in accordance with data protection laws and regulations. Any subject access request must be made in writing to Burnley Boys & Girls Club, Barden Playing Fields,  Burnley, BB10 1JQ. We will provide your personal data to you within the statutory time frames. To enable us to trace any of your personal data that we may be holding, we may need to request further information from you. If you have a complaint about how we have used your information, you have the right to complain to the Information Commissioner’s Office (ICO).

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy policy.

Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to Energize Dance & Fitness, Burnley Boys & Girls Club, Barden Playing Fields,  Burnley, BB10 1JQ.

1. All pupils must complete a registration form when joining the school with clear information regarding emergency contacts/numbers and any relevant medical history.
2. A copy of emergency contact numbers will be kept on class registers.
3. It is the parents/guardians responsibility to notify the school of any changes to their emergency contact details.
4. In case of a fire emergency all teachers have a clear understanding of procedures to follow. 
5. The school will undertake regular assessment of risks regarding our premises and any concerns will be raised with the owners.
6. It is the schools responsibility to keep a fully equipped first aid box within the building. In case of an Incident an accident report form must be completed and a copy given to the parent/guardian on collection. 
7. If required the school will contact the emergency services first, then the parent/guardian of the student(s) involved by the telephone number on the class registers.
8. Parents/guardians understand that dance is an active sport, and whilst every effort is made to avoid them, injuries can happen. The school accepts no responsibility for injuries sustained via any means other than a teacher's negligence.
9. Pupils will be supervised during class time only and parents/guardians must ensure the safety of their children in the car park, waiting area, changing and toilet areas.
10. Children are not permitted in the kitchen area at any time.
11. Students/parents/guardians should inform the teacher of any health conditions or existing injuries before participating in class.
12. Parents/guardians must be responsible for ensuring your child's punctuality. 
13. Dress code must be observed at all times, especially footwear for safe dance practice.
14. No food (or chewing gum) is allowed in the studio. Drinks are permitted in cap bottles.

CHILD PROTECTION POLICY/SAFEGUARDING POLICY

ENERGIZE DANCE & FITNESS

CHILD PROTECTION/SAFEGUARDING POLICY

Energize Dance & Fitness believes that:

• The welfare of children is vital.

• All children, whatever their age, culture, disability, gender, language, racial

origin, religious beliefs and/or sexual identity have the right to protection from

abuse.

• All suspicions and allegations of abuse will be taken seriously and responded

to swiftly and appropriately.

• All staff (paid/voluntary) working in dance have a responsibility to report any

concerns to the principal, Stephen.

The dance school has a duty of care to safeguard all children involved in dance from

harm. All children have a right to protection and the needs of disabled children and

others who may be particularly vulnerable must be taken into account. The dance

school will ensure the safety and protection of all children involved in dance through

adherence to the Child Protection guidelines. A child is defined as under 18, The

Children Act 1989.

POLICY AIMS

The aim of Energize Dance & Fitness Child Protection Policy is to promote good

practice:

• Providing children and young people with appropriate safety and protection

whilst in the care of the studio.

• Allow all staff/volunteers to make informed and confident responses to

specific child protection issues.

PROMOTING GOOD PRACTICE

Energize Dance & Fitness will encourage the following:

• Always working in an open environment (e.g. avoid private or unobserved

situations and encouraging an open environment i.e. no secrets).

• Treating all young people & adults equally, and with respect and dignity.

• Always putting the welfare of each young person first, before winning or

achieving goals.

• Maintaining a safe and appropriate distance with dancers (e.g. it is not

appropriate to have an intimate relationship with a child).

• Building balanced relationships based on mutual trust which empowers

children to share in the decision making process.

• Making dance fun, enjoyable and promoting fair play.

• Physical contact in a dance class is sometimes required to correct the posture

or position of a student. Teaching dance is a physical activity and a teacher

will sometimes need to make physical contact with a student to help or to

correct the student’s position. This can include: lifting, adjusting arms, legs, rib

cage, hips, feet, hands, moving one student in relation to another and help

with stretching.

Where contact is needed, we will remain sensitive to the student’s wishes and

put their welfare first. In all cases, we will say why and how we will be

correcting the student’s position before making any contact. We encourage

students to report any concerns.

• Keeping up to date with the technical skills, qualifications and insurance in

dance.

• Involving parents/guardians wherever possible (e.g. for the responsibility of

their children in the changing rooms). If groups have to be supervised in the

changing rooms, always ensure parents/guardians/teachers/coaches/officials

work in pairs.

• Giving enthusiastic and constructive feedback rather than negative criticism.

• Keeping a written record of any injury that occurs, along with the details of any

treatment given.

• Requesting written parental/guardian consent if dance centre officials are

required to transport young people in their cars.

PRACTICE NOT ACCEPTABLE: YOU SHOULD NEVER:

• Engage in rough, physical or sexually provocative games.

• Share a room with a child.

• Allow or engage in any form of inappropriate touching.

• Allow children to use inappropriate language.

• Make sexually suggestive comments to a child.

• Allow allegations made by a child to go unchallenged, unrecorded or not

acted upon.

• Do things of a personal nature for children that they can do for themselves.

GUIDELINES FOR USE OF PHOTOGRAPHY & FILMING

It is common for teachers, parents/guardians and students to take images (in the

form of photographs and film) at classes and events. However there may be times

when it is not appropriate for images to be taken. These can include: while students

are getting changed or are in their designated changing rooms where the image may

be shared publicly on social media. When students are in large groups and

permission has not been sought from all those included in the image.

We recognise that taking images of students in our care may not always be

appropriate and that some parents/guardians/students may not want images taken at

any time.

When joining Energize Dance & Fitness you will be required to fill out a registration form

and to state whether you give consent or not for Energize Dance & Fitness to share

images and videos to social media platforms. Parents/guardians/students may

withdraw their permission at any time. In such cases, the images will be removed as

soon as is reasonable and without question.

Parents/guardians/students are not allowed to record or take photographs during

classes or performances without the consent of the teacher.

RECRUITMENT AND SELECTING STAFF AND VOLUNTEERS

Energize Dance & Fitness recognises that anyone may have the potential to abuse

children in some way and that all reasonable steps are taken to ensure that

unsuitable people are prevented from working with children. When undertaking pre

selection checks the following should be included:

• Consent should be obtained from an applicant to seek information from the

Criminal Records Bureau (DBS CHECK).

• Two confidential references, including one regarding previous work with

children. These references must be taken up and confirmed through

telephone contact.

• Evidence of identity (passport or driving licence with photo).

RESPONDING TO SUSPICIONS OR ALLEGATIONS

It is not the responsibility of anyone working in the Dance Studio in a paid or unpaid

capacity to take responsibility or to decide whether or not child abuse has taken

place. However, there is a responsibility to act on any concerns through contact with

the appropriate authorities. Energize Dance & Fitness will assure all staff/volunteers that

it will fully support and protect anyone, who in good faith reports his or her concern

that a colleague/volunteer is or may be abusing a child. When there is a complaint

against a member of staff there may be three types of investigation:

• A criminal investigation.

• A child protection investigation.

• A disciplinary or misconduct investigation.

The results of the police and child protection investigation may well influence the

disciplinary investigation.

SUSPECTED ABUSE

Any suspicion that a child has been abused by either a member of staff or a

volunteer should be reported to the principal who will take such steps as considered

necessary to ensure the safety of the child in question and any other child who may

be at risk.

Action to help the victim and prevent bullying in dance:

• Take all signs of bullying very seriously.

• Encourage all children to speak and share their concerns.

• Help the victim to speak out and tell the person in charge or someone of

authority.

• Create an open environment.

• Investigate all allegations and take action to ensure the victim is safe.

• Speak with the victim and the bully/ies separately.

• Reassure the victim that you can be trusted and will help them, although you

cannot promise to tell no one else.

• Keep records of what is said (what happened by whom, when etc).

• Report any concerns to the Principal.

Action towards bullies:

• Talk with the bully/ies explain the situation and try to get the bully/ies to

understand the consequences of their behaviour.

• Seek an apology to the victim/s.

• Inform the bully’s parents.

• Provide support for the teacher of the victim.

• Impose sanctions as necessary.

• Encourage and support the bully/ies to change behaviour.

• Hold meetings with the families to report on progress.

• Inform all appropriate members of the action taken.

CONCERNS

If you have any concerns about the safeguarding of another person or yourself,

please follow the guidance below….

Ø  Take the matter seriously

Ø  Act on your concerns

Ø  Tell a Designated Safeguarding Lead

Ø  Do not promise confidentiality

Ø  Do not talk about the incident to others.

Our Designated Safeguarding Leads are:

Stephen Reece-Buck

Senior Designated Safeguarding Lead

Email: sreecebuck@me.com

Tel: 07930955233

Megan Coates

Designated Safeguarding Lead

Print Name: Stephen Reece-Buck 

Date: 27/10/24

• In order for a place to be kept open for you/your child in our classes, payment is required monthly in advance, by subscription only. 
• We reserve the right to make changes to these amounts and/or collection date if necessary. In this case, you will be given notice via email prior to collection. 
• Any fees that are not paid on time will incur a £5 late payment fee. 
• All unattended lessons are still payable.
• Classes cancelled for reasons out of our control e.g. adverse weather etc are non refundable. 
• Private lessons must be paid either on the day before your lesson or in advance. They must be booked in advance and 24 hours notice of cancellation must be given, otherwise the lesson must be paid for in full unless we can fill the slot with someone else.